Meeting Rooms at Branches

How to Reserve a Meeting Space at a Branch Library

  1. Ask staff at the branch where you wish to hold your meeting to check availability for the space and date you wish to reserve.
  2. Print the Meeting Space Reservation Request/Commitment form or pick up a paper form at any branch.
  3. Submit the completed Meeting Space Reservation Request/Commitment form and total rental fees to the branch where the meeting is being held, paid by check, cash or credit card. If paying by check, make payable to “Manager of Finance” with “meeting space fee” in the memo.
  4. A new Meeting Space Reservation Request/Commitment form must be submitted annually. Please note that a meeting space reservation is not finalized until above steps are completed.

Fees to Reserve a Space

Food and Beverage

  • If serving food at the meeting, a deposit of $25 is required, (check or cash) paid separately from meeting space fee. The deposit is refundable if the meeting space is restored to its original state. If cost to repair or clean the room exceeds $25, the responsible party will be billed for the additional cost.
  • Alcoholic beverages are only allowed at Blair-Caldwell African American Research Library and Central Library event spaces.

Advance Reservation Dates

Meeting space may be reserved on a quarterly basis on or after:

  • December 1 (for January through March)
  • March 1 (for April through June)
  • June 1 (for July through September)
  • September 1 (for October through December)

All reservation fees are due at time of booking.

Additional Details and Guidelines

  • Responsible party is in charge of setup, supplies, take-down and cleanup. Tables and chairs are provided. AV equipment is available at some locations however technical support is not provided. Office supplies are not available.
  • Free Wi-fi is available at all DPL locations.
  • Space at branch locations is available only during normal hours of operation. Exceptions include the Central Library, Blair-Caldwell African American Research Library and Sam Gary Branch Library. For information about Central, contact the Event Coordinator at 720-865-2078. For information about Blair-Caldwell and Sam Gary, call the main number for the branch.
  • When booking a space, please allow time for setup and take-down. Reservation time should include room setup, take-down and cleanup. Responsible party or attendees will not have access to the meeting space until the reserved time. Meeting spaces must be vacated and left clean 15 minutes prior to closing time.
  • Signage is not allowed outside of the meeting space. Signage inside the meeting space may not be affixed to any surface.
  • Meeting attendees must enter through the main entrance to the branch.
  • Rental of the entire branch cannot be accommodated.
  • Check with staff at branch for information about parking.

Facilities

Branch Location Seating Capacity Branch Location Seating Capacity
 Athmar Park  20  Bear Valley  50
 Blair-Caldwell 10-25 and 50-90  Byers  25
 Decker  60  Field  30
 Ford-Warren  15-60  (dividable)  Green Valley Ranch  25-50  (dividable)
 Hadley  60  Hampden  20-40  (dividable)
 Pauline Robinson  10  Montbello  20-40  (dividable)
 Park Hill  75  Ross-Barnum  60
 Ross-Cherry Creek  10 and 75  Ross-University Hills  12 and 50
 Sam Gary  55-110  (dividable)  Schlessman Family  40
 Smiley  25  Woodbury  30
 Virginia Village 8-70    

Meeting Rooms & Event Space Procedures at Central